Hosting a Raffle

1. Host Setup

Apply to become a host

Open Account and submit your ABN. SnapDraw reviews host applications and approves eligible accounts before you can run host flows fully.

What makes a strong application

Applications are reviewed manually. A few things that help your application move quickly:

• Use your organisation's email address. An email on a recognised domain (e.g. yourname@yourcause.org.au) makes it easier to confirm your connection to the organisation.
• Your ABN should match the organisation you are raising funds for. If your ABN is registered under a different name, include a brief explanation in your application notes.
• Be ready to confirm authorisation if asked. For some applications we may contact you at an official email address, or ask for a brief note from the organisation, to confirm you are authorised to run the raffle on their behalf.

Applications that are straightforward to verify are typically approved within one business day.

Connect Stripe for payouts

After approval, complete Stripe onboarding from your account area. SnapDraw uses Stripe for ticket payments and host payouts.

Stripe pricing references:

Stripe pricing and Stripe Connect pricing.

2. Create a Raffle

Open Host a Raffle and fill in the raffle setup form. The core fields determine how buyers see the raffle and how the draw works.

Core raffle details

• Raffle name: the main title shown in the app and public page.
• Description: short summary of the raffle.
• Prizes: add each prize in order. These are used in the draw and winners display.
• Ticket price: the base price per ticket.
• Max tickets: optional limit. Leave blank for unlimited ticket sales.

Optional commercial settings

• Deals: you can add bundle deals such as multiple tickets for a lower total price. Buyers choose quantity only and SnapDraw applies the best deal automatically.
• Most Popular badge: highlight one ticket quantity as the recommended option when deals are configured.
• Email me when someone buys tickets: keep this enabled if you want purchase notifications.

Draw settings

• Draw date and time: optional. If set, this can be used for scheduled auto-draw.
• Automatically draw raffle at this time: enables scheduled drawing.
• Automatically confirm and notify winners: recommended for standard raffles. SnapDraw closes the raffle and emails winners after all prizes are drawn.
• Venue attendance required: use this if winners must be present in person. This disables auto-confirm and keeps finalisation manual.
• Venue name and address: optional but useful for venue-based raffles and public page context.

3. Public Page and Sharing

Each raffle has a public page that buyers can open directly. This is the page hosts normally share via QR code or direct link.

What you can edit on the public page

• Public title and subtitle
• Rich text description
• Logo image
• Contact email and website URL
• Page colours and button colours
• Visibility of statistics, prizes, and countdown
• Clean mode (white card) versus full background mode

Sharing tools

• Share QR: generates a QR code linked to the public raffle page.
• View Public Page: opens the live public page.
• Edit Public Page: changes what the public sees before and during sales.

4. Manage Raffles

After a raffle is created, it appears in Manage Raffles. The page keeps the most common next steps visible and places less frequent tools under More options.

Primary actions

For an open raffle, the main actions are:

• Share Raffle: opens the QR code and sharing panel.
• Record Cash Sale: records an in-person ticket sale.
• Live Draw: opens the live draw page.

After a draw has started or sales have closed, the primary actions change to View Winners, Winners Management, and Analytics.

In-person ticket sales

Use Record Cash Sale when a buyer pays at the venue instead of using online checkout. Select a deal or custom quantity, confirm that payment has been received, and enter the buyer's name and email. Phone is optional but can help you contact a winner.

• In-person sales create real raffle tickets and count toward tickets sold and any maximum ticket limit.
• Configured ticket deals are shown as selectable options and applied to the suggested amount.
• The buyer's email receives a ticket confirmation with their codes and draw details.
• The sale is recorded as cash/in-person and does not create a Stripe payment or Stripe refund.

Manual fundraising amounts

Use Manual donation in Edit Public Page for money raised separately from ticket sales, such as a donation collected at an event. It increases the public money-raised total but does not create tickets or change tickets sold.

Donation entries, amounts, dates, and notes can be reviewed in the Donation history list below the manual donation form.

5. Live Draw and Drawing Winners

SnapDraw supports manual draws and scheduled draws. Hosts can open Live Draw at any time for eligible raffles.

What happens in Live Draw

• The live draw panel opens for the selected raffle.
• Hosts and admins can see draw controls.
• A spinning reel is shown for the draw experience.
• Winner results are written into the raffle’s winners list and shown in real time.
• If venue attendance rules are enabled, a host reminder appears to direct the host to Winners Management after drawing.

Manual draw

Use Draw Winner to advance through prizes one by one. This is common when the host is presenting the draw live.

Presentation Mode

Hosts can select the small presentation icon on the Live Draw page to enter a cleaner fullscreen view for a television, projector, or mirrored screen. Draw controls remain available to the host, while non-essential links are hidden. Press Esc or select the icon again to exit.

Scheduled auto-draw

If enabled during setup, SnapDraw can draw automatically at the scheduled draw time. This is useful when the host does not need to conduct the draw manually on screen.

6. Winners Management

Winners Management is the final review and finalisation page for hosts. It is a dedicated page rather than an in-app modal.

What you can see

• Prize name
• Winner name
• Winner email
• Marketing opt-in status
• Winner phone number, if the buyer opted in to share it

Quick actions

When a phone number is available, SnapDraw may show Call, Text, and Copy actions to help the host contact the winner quickly.

Confirm and notify winners

The main action is Confirm & Notify Winners. When the host confirms:

• The raffle is marked closed.
• Finalisation metadata is saved.
• Winner emails are sent via the server-side email function.

Once this is complete, the page updates to show that winners have already been confirmed and notified.

7. Special Cases and Rules

Venue attendance raffles

If you enabled Venue Attendance Required, winners must be present at the venue to claim their prize. In this mode, hosts should expect to complete the final step manually in Winners Management.

Auto-notify disabled

If Automatically confirm and notify winners is turned off, SnapDraw will not send winner emails automatically. The host should finalise from Winners Management when ready.

Redraws

When venue attendance rules are in effect and the host must verify presence, the live draw interface can support redraw handling for the current prize if needed.

Read-only winners views

Hosts may still open View Winners or Live Draw after sales are stopped or drawing is complete, even when no further drawing should happen.

8. After the Draw

• Review raffle status in Manage Raffles.
• Use Winners Management if the raffle still needs final confirmation and email notification.
• Use Analytics for post-raffle review.
• Use Export Mailing List (Opted-In) if you need buyer email exports for permitted follow-up.

Quick Host Workflow Summary

1. Get approved as a host and connect Stripe.
2. Create your raffle and configure prizes, pricing, and draw settings.
3. Set up the public page and share it using the public link or QR code.
4. Monitor the raffle from Manage Raffles while ticket sales run.
5. Run the draw manually in Live Draw, or let scheduled auto-draw occur if configured.
6. Open Winners Management to review winners and, when required, confirm and notify them.
7. Use analytics and exports after the raffle closes.